How do you create a skills matrix?

Start by defining the roles in your organization and the skills each role requires. Then assess each team member against those skills. Most companies start in a spreadsheet, but this gets unmanageable quickly past 50-100 people. Tools like Everday automate this by importing data from LinkedIn profiles and resumes, then using AI to build and maintain skill profiles across your entire organization.

Skills Matrix: Map, Track & Close Skill Gaps

Case study

Let's take a step back,

What is a Skills matrix?

A skills matrix is a visual map of your team's capabilities, also known as skills mapping. It shows you who can do what, how well they can do it, and where the gaps are. Think of it like a dashboard for your workforce. Instead of guessing whether your team has the right skills for a new project, a market expansion, or a critical role that just opened up, you can see it clearly in one place.

Everday skills matrix dashboard showing team skill gaps

Everything you need to map skills, spot gaps, and make smarter people decisions

Match the right people to the right roles, internally

Stop defaulting to external hires when the right person might already be on your team. Everday matches employees to open roles and projects based on their actual skill profiles, and shows you exactly what development they need to get there.

See how every team member stacks up against their role

Turn any role into a clear skill profile, then instantly compare it to the person in that seat. You'll see exactly where they're strong, where they need development, and what it takes to get them to the next level.

Learn how to run a skills gap analysis with our step-by-step template →

Create your skills matrix now

Get a full picture of your workforce's skills in minutes

See skill levels and gaps across individuals, teams, or your entire organization. No more waiting months for data that's already outdated by the time you get it.

Turn LinkedIn profiles and resumes into structured skill data

Import your team's existing data and let Everday's AI translate it into clear skill profiles. Run AI-guided interviews with each team member to sharpen accuracy and keep everything current as people grow and roles evolve.

Works for any role, any industry

Engineers, salespeople, legal teams, operations, whatever your workforce looks like, Everday's database of 15,000+ skills has it covered. No custom setup, no building from scratch.

Everday turns your people's data into workforce intelligence you can act on, instantly.

Team builder

Build project-ready teams in minutes

Stop guessing who's available and qualified. See which team members match the skills your project needs, so you staff the right people without defaulting to external hires.

What is the ideal headcount for that project, and team structure based on roles?

Which skills are required to deliver highest quality output?

Who in your team is already skilled and available?

Career path development

Map evolving skills
& development paths

See what skills your team has today, what they've picked up from recent projects, and where the gaps are growing. Use that picture to focus training on the skills that will matter most next quarter, not last quarter.

What should they focus on next, to stay ahead?

Which skills each team member has today?

What they gained from recent projects?

Succession planning

Unlock internal mobility

See who's ready to step into bigger roles before you need them to. Plan successors based on actual skills and performance, not gut feeling, so key departures don't stall your projects.

Who is ready to step up?

Which capability gaps should I tackle?

Could you predict potential compensation shifts?

You've probably tried this in a spreadsheet. Here's how that goes.

You spend weeks collecting data from managers. Half of it is outdated by the time you're done. Nobody updates it. Three months later, you're back to guessing.

Everday builds your skills matrix in hours from data you already have, and keeps it current automatically. So you spend your time acting on the insights, not maintaining the spreadsheet. Start free and see the difference in your first session.

Create your skills matrix now

Skills matrix in spreadsheets

🐢 Weeks to build, hours to maintain
🤕 Relies on managers remembering to update
📜 Outdated the moment it's finished

Everday’s advanced skills matrix

🔄 Updates automatically as people grow and roles change
🔍 Compare team members, roles, and skill gaps side by side
🏎️ Quick setup - entire organisation's skills mapped out in hours
👩🏽‍🔧 Dynamic comparison between team members
📊 Dynamic comparison between the current and a potential new role

Skills matrix questions, answered

What is a skills matrix used for?

A skills matrix shows you who can do what across your team, how well they can do it, and where the gaps are. Companies use it to make better decisions about hiring, internal moves, training, and succession planning, instead of relying on gut feeling or outdated spreadsheets.

How do I create a skills matrix for my organization?

Start by defining the roles and skills that matter most for your business goals. Then assess each team member against those skills using self-assessments, manager input, or both. With Everday, you skip the manual work: import LinkedIn profiles or resumes and the AI builds structured skill profiles for your entire organization in hours.

What's the difference between a skills matrix and a competency framework?

A competency framework defines the ideal skills and behaviors for each role. A skills matrix maps where your actual people stand against those expectations. You need both: the framework sets the standard, the matrix shows you reality. Everday handles both in one platform.

How often should a skills matrix be updated?

At minimum every quarter, or whenever roles change, people move teams, or new skills become relevant. The problem with spreadsheet-based matrices is that they're outdated the moment you finish building them. Everday updates automatically as people grow and roles evolve, so your data is always current.

Can a skills matrix help with internal hiring and succession planning?

Yes. When a role opens up, a skills matrix shows you which current employees are the closest match, and exactly what development they'd need to step in. This saves hiring costs and keeps institutional knowledge in the company. Everday scores and ranks internal candidates automatically so you see your best options instantly.

Is Everday's skills matrix software free?

Everday offers a 14-day free trial with full access, no credit card needed. You can map your entire organization's skills during the trial. After that, paid plans start based on company size. Most teams have their complete skills matrix built within the first few hours.

Why leaders trust Everday

Stories of growth, efficiency, and workforce optimization

The skill set for a role and employee is key for every company today, and Everday is simplifying the understanding, analysis, and matching between employees and roles, which is very useful for decision makers.

Mario Tena

Chief People Officer

From the moment I saw Everday, I knew it would be game-changing! It makes the skills-based evaluation process more efficient for HR professionals and managers.

Aisha Leach

Chief People Officer

Read client case

Everday has streamlined our talent management by enabling more efficient and strategic decisions when it comes to talent. It has helped us identify potential new hires, promotion candidates, and those needing development to meet company goals, making it essential for our growth.

Ana Cardoso

Head of People and Culture

Join Mario, Aisha, Ana and many others in mapping skills and gaps automatically.

Map your skills and gaps now

14 day free trial, no credit card needed

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What is a Skills matrix?

Everything you need to map skills, spot gaps, and make smarter people decisions

Match the right people to the right roles, internally

See how every team member stacks up against their role

Get a full picture of your workforce's skills in minutes